How To Rent a Property
If you want to rent a property there are six main steps that you need to go through. Here is our guide for how to rent a property:
- Search for a property
- Draft Agreement
- Tenancy Agreement (Signing)
- Deposit and Rent
Search For a Property
If you haven't already done so, register your interest in renting or buying a property, by clicking here.
Then use our website to search for a property that meets your needs -
click here to see the properties
we currently have available.
Once we have found your suitable property, you will be in a position to make an offer to the Landlord
for consideration. Please note that any offer you make would be subject to you fulfilling our reference
At this point, you will be requested to provide a holding deposit of £500.00 which holds the property
for you. However, if the Tenancy Agreement is not signed by you (the Tenant) within 14 working days
after receipt of your application, the Landlord reserves the right to re-offer the property. In these
circumstances we reserve the right to charge a reservation/application fee.
As soon as your offer has been accepted by the Landlord, we will apply for references and draw up
the relevant documentation which will form the basis of the agreement between you and the
Landlord. You will be expected to provide identification/proof of residency.
All tenants must show proof of address. Only the following forms of identification are accepted:
- Utility bill (less than 3 months old)
- Full driving license
- Council tax bill (less than 3 months old)
- Mobile phone bill (less than 3 months old)
We will also contact your employer and your landlord (if you are in rented accommodation already).
Your previous employer will also be contacted if you have recently changed jobs. If you are self
employed we will need to contact your accountant. A credit check will also be conducted.
To assist us in collating the necessary references, it would be advantageous for you to warn the
above individuals in advance that references are required as these can be return to us within a
matter of a few days, barring any delays.
Occasionally, a guarantor will be required if, for example the tenant has not been continuously
employed for the past 18 months; has been working abroad in the previous 6 months; the tenants’
income falls short of our criteria or the tenants’ employment is considered as changeable.
Please note that the same criteria applies to the guarantor and, furthermore, the guarantor must earn
the equivalent of 3 times the yearly sum of the rent, be in full time employment or be able to prove by
bank statements that they have "independent means". All tenants should be able to provide a
guarantor and should the tenant be unable to provide one, we will decide that the tenant has
withdrawn their application. The tenant will therefore forfeit their deposit.
The guarantor must be aware that they will stand as guarantor for you, (and your partner if you are
moving in to the property with someone else), for the entire occupancy of the property, not just for the
period of the initial tenancy term.
Tenancy Agreement (Signing)
An appointment will be arranged with you to visit our offices to sign the Tenancy Agreement when all
references have been received. The Landlord will also be asked to sign their copy of the document.
Rent & Deposits
You will be required to provide the agreed sum of rent and deposit before taking possession of the
The deposit is required for the full tenancy against loss, damage or charges payable at the
termination of the tenancy. Whilst this is usually the equivalent of one month’s rent, this may vary
therefore we suggest that the actual amount is verified via the property description as found on our
letting list. The deposit will be held by The Property Tree in their designated DPS (Deposit Protection
Service) account and is fully bonded. It is returnable in full at the end of the tenancy subject to final
inspection of the property, and it should be noted that deductions will also be made for cleaning
should the property (and garden areas) not have been left in a satisfactory condition.
Rent is to be paid monthly in advance commencing on the first day of the tenancy and then on the
same day each month thereafter. The preferred method is by bank standing order.
Fees & Holding Deposits
We charge a flat rate of £99 per tenant (or maximum of £250.00) for referencing and administration.
We are upfront with our fees, and there are no other hidden charges. Please note that this is non
refundable if references are unsuccessful or you (the Tenant (s) decide to withdraw or they (the
Landlord (s) decide to withdraw. The holding deposit of £500.00 will be refunded back to you in full
less the fees if they have not already been paid for.
All information is provided in good faith. It does not replace the advice of a qualified legal advisor. We
will accept no responsibility for any inaccuracies.
Other points of interest
The Tenant will be responsible for insuring their own possessions.
The Tenant will take over all utilities such as Gas, Electricity, Water/Sewage charges, Council Tax &
Telephone bills upon moving into the property and will be responsible for contacting the relevant
suppliers accordingly prior to commencement of the tenancy.
The Landlord is responsible for any repair/maintenance problems to appliances etc. but the Tenant is
responsible for any breakages which should be reported immediately.
Decoration of the property must only be done with your Landlord’s permission.
No pets are allowed unless the Landlord has given consent.
Reasonable notice should be given in the event that the Letting Agent or Landlord wishes to inspect
the property outside pre-agreed times. It is usual for the Agent to inspect the property at least twice
during the term of your tenancy and the Tenancy Agreement should cover this eventuality.
Most tenancies are for 6 months, although some Landlords may consider longer terms of say 12
Should you wish to quit your tenancy earlier than the agreed term, you will be liable for all rent until
the end of the agreed tenancy. However, it may be worth considering negotiating a BREAK CLAUSE
with the Landlord which, for example, could entitle you to give notice after 4 months.
In this case, you would only be liable for the rent for the notice period of 2 months, releasing you from
the remaining 6 months of a 12 month tenancy.
The return of the deposit is normally subsequent to the final inspection of the property. Letting agents
generally encourage Landlords to employ a professional inventory agent to conduct the inspection
and produce a report as to the condition of the interior at the beginning of the tenancy and again at
the end but this is not obligatory. In most cases, the deposit will be returned once any damages are
ascertained by the Tenant/Landlord and appropriate deductions agreed.
The most common type of Tenancy Agreement is the assured short hold used for 6-12 month and
usually takes the form of a standard contract between both parties. However, should any "extras" be
agreed such as certain furnishings to be provided by the Landlord, you should ask that an extra
clause be added to the agreement to this effect. It should be noted that the landlord is not obliged to
carry out promises so it is important that your requests are documented.
The Letting Agents will deal with the property viewings, references, agreements and getting you
moved in. If the agent has been instructed to manage the property then you will normally report any
repairs or queries to us. If not, then you will deal directly with the Landlord.
The Letting Agent, whilst acting for the Landlord, operates within accepted guidelines in the industry
to ensure that you are able to rely on a professional letting agent taking your concerns seriously and
advising the Landlord if they are being unreasonable. In this regard, you should be assured that the
property conforms to all safety regulations and is fairly priced.
You require a professional service and, as such, The Property Tree is a member of a recognised
body such as The Property Ombudsman. This ensures that professional standards are met, for
example, the correct Tenancy Agreement is used; proper procedures are in place for reporting and
dealing with repairs; safety checks are conducted and a bonding scheme is provided to protect your