We strongly advise our Landlords to carry out a full inventory for each separate tenancy. The
purpose of checking an inventory is to establish damages which can only be done if descriptions and
conditioning remarks are sufficiently detailed at the commencement of the tenancy and then at the
end of the term.
Under the terms of the tenancy agreement, the tenant is required to return the property and contents
at the end of the tenancy in the same condition as they were at the commencement, fair wear and
tear accepted. It is almost impossible to ascertain whether damage was caused during a tenancy
without a proper inventory signed by all relevant parties.
If instructed we will arrange a professional inventory and check in on your behalf, the cost of which is
borne by the landlord. The tenants are responsible for paying for the check out.
Consent to let
If you have a mortgage, it is normal for mortgagees to require notification of any proposed lettings
and you should seek their initial consent. In the case of leasehold premises the consent of the Head
Lessee of Freeholder will be required. You should also advise your insurance company of the
proposal to let the property as this could either invalidate the insurance altogether or increase the
premiums. You should obtain written documentation of these consents prior to letting.
The tenant will be responsible for the payment of gas, electricity, water, telephone, council tax and
television licence. (Unless otherwise agreed and stated) As the landlord, you are still responsible for
the payment of service charges and ground rent in leasehold properties and buildings insurance on
Under the Taxation of income from Land (non residents) Regulations 1995, the rent receiving agent
(or where there is no agent, the tenant) will be required to deduct an amount equivalent to Basic Rate
Tax from the rent (after taking deductible expenses paid by the agent into account) and pay the
balance to the Inland Revenue each quarter.
However, the overseas landlord can apply to the Inland Revenue for exemption from this
requirement. Provided the landlords tax history is good and tax affairs are up to date, the overseas
landlord will be issued with a certificate that will be sent to his rent receiving agent. This will authorise
us to pay the rent to you with no tax deducted.
We can provide you with an NRL1 form which you must complete and send to the Inland Revenue.
Neither your rent receiving agent (us) nor your tax advisor can file this application for you - it must be
done by you.
Failure to return this form in time may result in the exemption certificate not being issued before the
payments become due. We would have no alternative but to make the required tax deduction before
paying the rents to you.
Our company are not tax advisers so if you are unsure as to how the above will affect you, you would
be advised to speak to an accountant or professional tax advisor.
Any Non resident Landlord Tax payments deducted by us, in the first quarter can be refunded, if the
exemption certificate is in our possession before the first quarter has ended. Any deductions after the
first quarter can only be reclaimed after the first year has ended. Any refunds due after the first
quarter are made by the Inland Revenue.
Most tenancies are classed as Assured Shorthold Tenancies. Under the Housing Act 1998 (as
amended 1996) landlords have more rights to possession than with tenancies commencing prior to
the Acts and procedures for possession are now quicker and simpler (provided the process is carried
There is no minimum period for an Assured Shorthold tenancy; however we recommend that the
tenancy is for not less than six months.
Most tenancies are drawn up for a period of twelve months, some have break clauses. A break
clause allows either party to terminate the agreement with two months notice after an initial period of
four months the notice may be served. We will be happy to discuss the pros and cons of different
time periods with you.
Our staff have been trained and receive ongoing training on the various legal aspects of letting
including safety regulations, tenancy agreements and clauses and possession, and have practical
experience. They will be happy to discuss any questions you may have regarding more detailed legal
The relationship between Landlord and Tenant can sometimes have its
"ups" and "downs" and the
need for a professional agent is paramount in closing any divide to allow for a smooth and enjoyable
property experience for all parties concerned, whether you are a Landlord or Tenant you are best
advised to conclude your property transaction via a reputable agent.
Tenancy law is now far better regulated than ever before with balanced rights for all parties, tenant's
holding deposits are held in an Approved Scheme and are returned at the end of the tenancy subject
to the property being returned in the manner it was taken and subject to there being no outstanding
bills relating to utilities etc.